DEKRA Organisational and Process Safety Jobs
Project Workflow Administrator
Project Workflow Administrator
Location: Office or Home based, regular meetings in our offices in either Southampton, Leeds or Aberdeen Salary: £27,500 - £29,500 per annum, DOE + Excellent Benefits! Contract: Permanent, Full time Benefits: 25 days plus annual leave plus BH, Holiday buy and sell scheme, Employee referral scheme, Private health insurance, Pension contribution, Eye test vouchers, Electric vehicle salary sacrifice scheme, Employee assistant programme
We are DEKRA Organisational and Process Safety, we are recruiting and we want you!
We are looking for a Project Workflow Administrator to support our Project Coordinators by ensuring that projects are set up correctly and our documentation is kept up to date.
You will be responsible for overseeing and maintaining the flow of tasks to ensure that we continue to maintain a smooth transition between project phases, communication with various departments and ensuring that milestones are met.
In addition to this, as our Project Workflow Administrator you will be responsible for:
· Maintain billing timelines & liaise with relevant stakeholders to trigger billing
· Ensuring approved costs are captured timeously and accurately in SAP
· Ensuring relevant project documentation is captured and stored correctly within project folders
· Track, reconcile & report monthly on status of travel expense recovery
· Final project health checks and closing off projects
· Identifying & raising awareness, on any observed inefficiencies & proposing solutions
· Resource Time Recording – Ensure planned project hours within Resource Guru are correct and up to date
· Ensuring a smooth and timeous transfer of information
· Accurately interpreting project briefs, and seeking clarification and/or support where necessary
· Ensuring all work has been carried out using the correct processes and procedures and are in line with the Dekra UK systems and procedures
This role is ideally suited to someone who thrives in structured, numerical based, detailed and compliance driven environment. It would be great if you could demonstrate:
· The ability to effectively communicate with stakeholders at varying levels within the organisation.
· Good communication, verbal and written skills.
· A strong attention to detail.
· Strong working experience of Microsoft Office applications, including MS Word, PowerPoint and Excel.
It would be great if you had:
· Exposure and experience to working with PowerBI and other data management tools.
· SAP experience.
· Fluency in an additional language, including English – French and / or Dutch would be ideal.
Our Values
Our workplace values are at the heart of everything we do:
- We are RESPONSIBLE FOR SAFETY. We live up to our safety standards every day, acting as role models to ensure safety.
- We are ENTREPRENEURIAL. Creating opportunities by embracing personal responsibility.
- We are CUSTOMER ORIENTATED. Striving to not only meet, but exceed expectations every day.
- We are SINCERE and HONEST. Honouring our commitments and acting with INTEGRITY
- We are TEAM SPIRITED. Working as a team, supporting each other and sharing knowledge.
Privacy Notice
What is the purpose of this notice?
DEKRA Process Safety (DEKRA) is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you.
You can download a copy of this privacy notice below if you are applying for work with us (whether as an employee, worker or contractor).
It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).